Rental Housing Licensing Program

The City of Maplewood has adopted a rental property licensing program for the purpose of helping to maintain housing standards and promote public safety and welfare within the community. The licensing program will require an inspection and continued property maintenance that corrects substandard conditions, maintains a standard for existing and newly constructed rental dwellings, and ensures neighborhood stability within the City.

A Rental Dwelling license is required of any person or business offering a dwelling for rent. This requirement does not apply to the following:

  1. A residential dwelling that is occupied by the owner or the owner's qualifying relatives.
  2. A residential dwelling when the dwelling is rented for a period of less than 120 consecutive days and the owner occupies the property during the remainder of the year.
  3. Minnesota Department of Health-licensed rest homes, convalescent care facilities, group homes, nursing homes, hotels, motels, or cooperatives.
  4. A facility for which a reasonable accommodation has been granted by the city under the Federal Fair Housing Amendments Act of 1988.

Code Requirements

Guidance related to the Rental Housing License Program is contained in Maplewood City Code, Chapter 12, Article XIII. All license holders are required to be familiar with the provisions of this Chapter and with applicable Minnesota Statutes and federal regulations. 

Applications & Related Forms

Fee - $150 + $50/unit

The annual fee for a Renewal Dwelling license is based on the rental complex + number of units for rent within the complex. Examples of the fee are below: 

  • Single-family Property (base fee + 1 unit) = $200
  • Duplex Property (base fee  + 2 units) = $250
  • Fourplex Property (base fee  + 4 units) = $350
  • Multi-Family Property, 25-units (base fee  + 25 units): $1,400 
  • Multi-Family Property, 100-units (base fee  + 100 units): $5,150 

Inspection

Inspection of a rental property is required before a license will be issued, with incentives for well-performing properties. Initial inspection and first re-inspection will not incur an additional fee; however, if the city has to conduct additional inspections to bring a rental property into compliance the additional fees will apply: a 2nd re-inspection = $250 fee;  3rd or more re-inspections =  $500 fee (per re-inspection).

Key Points

Key points of the program include:

  • Owners/property managers will be required to attend a Crime Free Multi-Housing Phase 1 training or its equivalent.
  • Rental properties must pass a City inspection and continue to maintain the property in accordance with code requirements.
  • Owners/property managers will be required to screen all potential tenants by using a written rental application that contains sufficient information to conduct a Criminal Background check.
  • Owners/property managers will be required to use a written lease for all tenants and all leases must require tenants to sign a “Lease Addendum for Crime-Free/Drug-Free Housing.”
  • Criminal Background Investigation on Property Owner(s)/representatives.
  • Property Owners will be required to provide 24-hour contact information for a person who resides within the Twin City metropolitan service area who is responsible for code compliance of the rental property. This person will be either the owner or agent of the property.
  • The City Manager may deny or not renew a license and the City Council may revoke or suspend a rental license for failure to address tenant or property issues.

Resources for Renters in Maplewood

  • Rental Assistance Information
  • HOME Line - This is a nonprofit Minnesota statewide tenant advocacy organization with many online resources for renters.
  • Minnesota Attorney General’s Office - The office’s website contains a section on Landlord and Tenants Rights and Responsibilities.
  • Southern Minnesota Regional Legal Services - Free legal resources to low-income and seniors (60+) in a full range of civil matters.
  • Ramsey County District Court - Minnesota Statute 504B.385 allows renters to file a Rent Escrow Action against their landlord if they are not maintaining the property. The Second District Court can give you more information on how to do this; call 651-266-8230.