Rental Housing Licensing Program

The City of Maplewood adopted an ordinance in 2019 establishing a rental property license program to maintain housing standards and promote public safety and welfare. 

A Rental Property license is required of any person or business offering a dwelling for rent., and a license must be approved and issued by the City of Maplewood before tenants move into the unit. Certain exemptions apply and are detailed below.

Rental licenses are issued with an expiration date of one year from the end of the quarter in which they were applied for (see below) and must be renewed annually. A property inspection will be scheduled on a 1, 2, or 3-year cycle based on inspection results.

  • Quarter 1: January 1 - March 31
  • Quarter 2: April 1 - June 30
  • Quarter 3: July 1 - September 30
  • Quarter 4: October 1 - December 31

Rental Property License Application


The Rental Property license application is available through our online licensing system (Accela) and can be accessed via the Citizen Access portal.

The items below are required to be submitted with the application:

  1. Matt Young

    Neighborhood Preservation Officer - Rental Licensing
    Phone: 651-249-2327

Background Investigation Consent Form (PDF)

  • This form is to be submitted by each property owner or--in the case of corporate ownership--a corporate officer of the company that owns the property. 
  • The individual(s) filling out this form must appear on the application as "Applicant" or "Additional Property Owner".
  • A color copy of the individual's valid government-issued ID (Driver's License, State ID, Passport, etc) must be submitted with this form.

Tax Identification Form (PDF) 


Guide to using the Citizen Access Portal 

Please use the reference guides below to assist you in registering for an account and applying for a license. If you need additional assistance, please contact us at 651-249-2312.

  1. Registering for an Account
  2. Applying for a Rental Property license


Inspection

Inspection of a rental property is required before a license will be issued. Initial inspection and first re-inspection will not incur an additional fee; however, if the city has to conduct additional inspections to bring a rental property into compliance the additional fees will apply: a 2nd re-inspection = $250 fee; 3rd or more re-inspections = $500 fee (per re-inspection).

Rental Inspection Checklist (PDF)

Once a completed Rental Property license application or renewal has been submitted, on-site inspections can be SCHEDULED ONLINE.


Exemptions

The license requirement does not apply to the following:

  1. A residential dwelling that is occupied by the owner or the owner's qualifying relatives (parent, stepparent, child, stepchild, grandparent, grandchild, brother, sister, uncle, aunt, nephew or niece; this relationship may be either by blood or by marriage).
  2. A residential dwelling when the dwelling is rented for a period of less than 120 consecutive days and the owner occupies the property during the remainder of the year (e.g. "snowbirds").
  3. Minnesota Department of Health-licensed rest homes, convalescent care facilities, group homes, nursing homes, hotels, motels, or cooperatives.
  4. A facility for which a reasonable accommodation has been granted by the city under the Federal Fair Housing Amendments Act of 1988.


Resources for Renters in Maplewood

  • Rental Assistance Information
  • Fair Housing and Tenant Rights Information
  • HOME Line - This is a nonprofit Minnesota statewide tenant advocacy organization with many online resources for renters.
  • Minnesota Attorney General’s Office - The office’s website contains a section on Landlord and Tenants Rights and Responsibilities. The city cannot act as a tenant advocate or provide legal advice to tenants or landlords. 
  • Southern Minnesota Regional Legal Services - Free legal resources to low-income and seniors (60+) in a full range of civil matters.
  • Ramsey County District Court - Minnesota Statute 504B.385 allows renters to file a Rent Escrow Action against their landlord if they are not maintaining the property. The Second District Court can give you more information on how to do this; call 651-266-8230.